Bluebox Projects EDMS for Architecture, Engineering and Construction

Consistent, Compliant, and Scalable Project Document Management

Architecture, Engineering and Construction (AEC) projects generate large volumes of drawings, documents, communications, and approvals – all of which need to be structured, secure, and traceable. Bluebox Projects EDMS provides a smarter way to manage project information, ensuring every team, contractor, and project follows the same trusted framework.

Built on Microsoft SharePoint and tailored to the unique needs of AEC organisations, our Projects EDMS delivers consistency, repeatability, and control across all project workspaces. With templated structures, automated registers, and optional integrated transmittals, you can maintain accuracy, reduce risk, and keep every project aligned from day one.

What Is a Projects EDMS?

A Projects Electronic Document Management System is a specialised extension of EDMS designed specifically for project-driven organisations. It enables you to create repeatable project sites using structured templates that include document libraries, registers, metadata, workflows, communication channels, and reporting tools.

With a single click, new projects can be created from a master template – providing instant consistency while preserving the flexibility to customise as needed. From document storage and design drawings to transmittals, correspondence, and approvals, everything is organised, governed, and accessible within a framework your teams know and trust.

This system is ideal for organisations managing multiple concurrent projects, large contractor networks, or high-volume documentation where clarity, version control, and traceability are essential.

Repeatable Project Templates for Consistency

Create new projects instantly using standardised structures and registers, ensuring every project follows the same proven layout and governance model.

Integrated Transmittals for Controlled Communication (Optional)

Send, track, and manage transmittals with full version control, ensuring project teams and contractors always work from the correct drawings and documents.

Centralised Project Registers & Reporting

Maintain accurate, up-to-date registers for documents, correspondence, and project artefacts – supported by common reporting tools for clear oversight.

Scalable Project Storage & Structure

Automatically scale storage and configuration based on project size, duration and document volume, ensuring flexibility across varying project demands.

Secure Document Control & Permissions

Manage access to sensitive project files with role-based permissions and governance, keeping your information secure across teams, disciplines and contractors or other external parties.

Workspaces for Team Collaboration

Support teams with tailored sites for news, documents, announcements, contacts, quick links, and collaborative spaces – improving communication and workflow.

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Ready to Simplify, Secure, and Strengthen Your Systems?

Get in touch with our team at Bluebox Solutions to discuss your goals, challenges, and how we can help. Together, we’ll design a smarter way to manage your information and empower your teams.

Maintain Accuracy, Reduce Risk, Align Projects

Our team at Bluebox has extensive experience delivering structured project documentation systems for AEC organisations. Our Projects EDMS supports the full spectrum of project communication, file management and compliance, ensuring every project runs on consistent foundations.

Templated, repeatable project creation

Integrated transmittals and project communications (optional)

Consistent document structures and registers

Customisable to your project workflow

Built within your Microsoft tenant for full security

Guidance, training and ongoing support from experts

Ready to Improve Control Across Your Projects?

Speak with the Bluebox team about setting up a tailored Projects EDMS that improves consistency, reduces risk, and enhances collaboration across every project you deliver.

Get in Touch Today